Invitation for Bids for Employee Catering Service

I. PROJECT OVERVIEW

1. Project Name: Employee Catering Service

2. Scope of Work: a. Provide Culinary Staff: Supply of head chefs, cooks and kitchen assistants for Iraqi restaurants; b. Full-cycle Meal Services: Breakfast, Lunch, Dinner, Mid night meal; c. Supply ingredients; d. maintain kitchen and dining area cleanliness.

3. Project Location: Block 9 oil field, Basra Province, Iraq

4. Service Period: From June 1^st 2025 to December 1^st, 2025

II. TECHNICAL REQUIREMENTS 

1. Meat Sourcing Requirements

The Bidder shall guarantee that all poultry (chicken), lamb, and other required meats are procured only from suppliers certified by the Iraqi Ministry of Health (MoH). Suppliers must provide a valid Meat Distribution License, certifying that all livestock (chickens, sheep, and other animals) are healthy and disease-free. All food products must be fresh and fit for human consumption.

 

2. Food Safety & Hygiene Compliance

The Bidder shall ensure full compliance with Iraqi National Food Safety Regulations and Standards, covering:

Food storage, handling, and preparation

Kitchen and dining area sanitation

Pest control and waste disposal

 

3. Ingredient Inspection Certificates

The Bidder must provide valid quarantine and inspection certificates for all ingredients, including:

Halal certification (where applicable)

Microbiological and chemical safety reports

Shelf-life verification

 

4. Employee Health & Age Restrictions

The Bidder shall provide:

Valid health certificates (issued within the last 6 months)

Medical examination reports (including infectious disease screening)

Proof that all staff are below 50 years of age

 

5. Vehicle Tracking & Speed Monitoring (VIMS)

All operational vehicles must be equipped with a Vehicle Information Monitoring System (VIMS) at the Bidder’s expense.

Penalty: $500 per speeding violation detected by the Client.

 

6. Personal Protective Equipment (PPE) Requirements

All personnel must wear full PPE, including:

Safety shoes

Work uniforms

Gloves

Protective goggles

Chefs and kitchen assistants must replace PPE every 6 months.

 

7. Fire Safety & Equipment Training

All personnel must hold valid training certificates in:

Kitchen fire safety

Proper use of electrical cooking appliances

 

8. Cold Chain Logistics for Food Delivery

All ingredients delivered to the site must be transported via refrigerated trucks with:

Temperature monitoring (±4°C for perishables)

Hygiene compliance logs

 

9. Employee Compensation & Legal Compliance

The Bidder shall be fully responsible for all personnel-related costs, including but not limited to:

Salaries (paid monthly)

Income tax (as per Iraqi laws)

Social insurance contributions

Compensation, allowances, and benefits

III. BIDDER QUALIFICATION REQUIREMENTS

A) Basic Qualifications

1. Legal Entity Status

Must be an independent legal entity with general taxpayer status

2. Company Registration Documents

Must provide Iraqi government-issued company registration certificates

3. Tax Identification Number (TAX ID)

Must submit a valid Iraqi government-issued Tax Identification Number (TAX ID)

4. Commercial Registration Number

Must provide an Iraqi government-issued Commercial Registration Number

B) Professional Qualifications

1. Valid Business License

Must hold a valid business license (or equivalent certification) covering catering/food services

2. Must have at least 1 year of catering service experience (supported by contractual proof)

C) Other Requirements

1. Joint bids not accepted

2. The bidder shall maintain an active US dollar (USD) account with a recognized financial institution (Valid bank account confirmation letter must be submitted as proof.)

IV. PRE-QUALIFICATION

1. Application Period: May 15-19, 2025 (Iraq time, deadline: 24:00)

2. Required Documents:

1. Business license (register certificate)

2. Registered Capital（in registered currency）

3. Registered Company Address

4. Commercial Registration Number:

5. ID information of legal representative (ID or passport copy)

6. Full name, contact of chief operator.

7. Company profile & service experiences (should have catering industrial experience)

8. Tax ID information

NOTE: All the Arabic documentations need English translation from a government officially certified translation agency

3. Submission: Scanned documents must be emailed to logistics@dqiraq.com

4. Email Subject Format: " DPABI/IR/ZT-ZB/2025-050 Pre-Qualification Documents - Company Name"

V. BIDDING PROCESS

If less than 3 qualified bidders apply, the process will proceed upon approval from higher authorities. If more than 3 qualified bidders apply, the bid documents will be issued via email

VI. IMPORTANT NOTES

This tender is subject to Chinese and Iraqi laws. The bid issuer reserves the right to cancel or re-initiate the bidding process.

VII. CONTACT INFORMATION

Bid Issuer: Overseas Iraq Branch

Contact Person: Li Qinghua

Phone: +964 7729835500

Release Date: May 15, 2025